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Administration Assistant

Department: Administration Support

Industry: Admin & Secretarial

Location: Sutherland, New South Wales 2232, Australia

Type: Full-time - Permanent

Experience Level: Mid-level Senior

Since 1970, JN has proudly served the construction industry in Australia. In the early years, we operated as a small family business, specialising in structural engineering.

Today, with offices across NSW and Queensland, and around 80 employees, JN is a full-service multi-disciplinary engineering consultancy. Our expertise extends across each of the major engineering disciplines, from Building Services to Structural, Civil and a significant number of sub-disciplines, including Traffic engineering, Sustainable engineering and Remedial Work.

JN is where your ideas come to life. Let’s expand the vision, resolve the challenges, and make it happen together.

As the Administration Assistant, you will be based in our Sutherland office and work closely with the Project Managers and the Facilities & Administration Manager.

You will be responsible for:

  • Assisting Engineers with creation of projects in Synergy
  • Assisting Engineers with fee proposals, formatting documents, specifications and reports
  • Providing administration support to an Engineering team
  • Monthly invoicing
  • Leave coverage for other admin team members, which may include working from other JN offices
  • Monitoring and actioning all invoicing queries from clients
  • General administration duties as required
  • Maintaining the overall presentation and upkeep of the office, including stationery supplies, meeting room setup, kitchen cleanliness, dishwasher rotation and coordinating catering when required

Your experience will include:

  • Minimum 5 years’ administration experience
  • Engineering consultancy experience would be a big plus
  • Strong time management skills and ability to prioritise work
  • Excellent verbal and written communication
  • High attention to detail and problem-solving skills
  • Excellent organisational skills and the ability to multi-task
  • Proficiency in Microsoft Word, Excel and Outlook

If this sounds like the next step in your career, we would love to hear from you.

Apply Now
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